Chapter NR 665

NR 665.0051 History History: CR 05-032: cr. Register July 2006 No. 607, eff. 8-1-06.

NR 665.0052 NR 665.0052 Content of contingency plan.

NR 665.0052(1) (1) The contingency plan shall describe the actions facility personnel must take to comply with ss. NR 665.0051 and 665.0056 in response to fires, explosions or any unplanned sudden or non-sudden release of hazardous waste or hazardous waste constituents to air, soil or surface water at the facility.

NR 665.0052(2) (2) If the owner or operator has already prepared a spill prevention, control and countermeasures (SPCC) plan according to 40 CFR part 112, or some other emergency or contingency plan, the owner or operator need only amend that plan to incorporate hazardous waste management provisions that are sufficient to comply with the requirements of this chapter. The owner or operator may develop one contingency plan which meets all regulatory requirements. The department recommends that the plan be based on the national response team’s (NRT) integrated contingency plan guidance. When modifications are made to non-hazardous waste provisions in an integrated contingency plan, the changes do not trigger the need for a hazardous waste license modification.

NR 665.0052(3) (3) The plan shall describe arrangements agreed to by local police departments, fire departments, hospitals, contractors and state and local emergency response teams to coordinate emergency services, pursuant to s. NR 665.0037.

NR 665.0052(4) (4) The plan shall list names, addresses and phone numbers (office and home) of all persons qualified to act as emergency coordinator (see s. NR 665.0055), and this list shall be kept up to date. Where more than one person is listed, one shall be named as primary emergency coordinator and others shall be listed in the order in which they will assume responsibility as alternates.

NR 665.0052(5) (5) The plan shall include a list of all emergency equipment at the facility (such as fire extinguishing systems, spill control equipment, communications and alarm systems (internal and external) and decontamination equipment), where this equipment is required. This list shall be kept up to date. In addition, the plan shall include the location and a physical description of each item on the list, and a brief outline of its capabilities.

NR 665.0052(6) (6) The plan shall include an evacuation plan for facility personnel where there is a possibility that evacuation could be necessary. This plan shall describe the signal or signals to be used to begin evacuation, evacuation routes and alternate evacuation routes (in cases where the primary routes could be blocked by releases of hazardous waste or fires).

NR 665.0052 History History: CR 05-032: cr. Register July 2006 No. 607, eff. 8-1-06; CR 16-007: am. (2) Register July 2017 No. 739, eff. 8-1-17; CR 19-082: am. (2) Register August 2020 No. 776, eff. 9-1-20.

NR 665.0053 NR 665.0053 Copies of contingency plan. A copy of the contingency plan and all revisions to the plan shall be:

NR 665.0053(1) (1) Maintained at the facility.

NR 665.0053(2) (2) Submitted to all local police departments, fire departments, hospitals and state and local emergency response teams that may be called upon to provide emergency services.

NR 665.0053 History History: CR 05-032: cr. Register July 2006 No. 607, eff. 8-1-06.

NR 665.0054 NR 665.0054 Amendment of contingency plan. The contingency plan shall be reviewed, and immediately amended, if necessary, whenever any of the following occurs:

NR 665.0054(1) (1) Applicable rules or the facility interim license are revised.

NR 665.0054(2) (2) The plan fails in an emergency.

NR 665.0054(3) (3) The facility changes—in its design, construction, operation, maintenance or other circumstances—in a way that materially increases the potential for fires, explosions or releases of hazardous waste or hazardous waste constituents, or changes the response necessary in an emergency.

NR 665.0054(4) (4) The list of emergency coordinators changes.

NR 665.0054(5) (5) The list of emergency equipment changes.

NR 665.0054 History History: CR 05-032: cr. Register July 2006 No. 607, eff. 8-1-06.

NR 665.0055 NR 665.0055 Emergency coordinator. At all times, there shall be at least one employee either on the facility premises or on call (i.e., available to respond to an emergency by reaching the facility within a short period of time) with the responsibility for coordinating all emergency response measures. This emergency coordinator shall be thoroughly familiar with all aspects of the facility’s contingency plan, all operations and activities at the facility, the location and characteristics of waste handled, the location of all records within the facility and the facility layout. In addition, this person shall have the authority to commit the resources needed to carry out the contingency plan.

NR 665.0055 Note Note: The emergency coordinator’s responsibilities are more fully spelled out in s. NR 665.0056. Applicable responsibilities for the emergency coordinator vary, depending on factors such as type and variety of wastes handled by the facility, and type and complexity of the facility.

NR 665.0055 History History: CR 05-032: cr. Register July 2006 No. 607, eff. 8-1-06.

NR 665.0056 NR 665.0056 Emergency procedures.

NR 665.0056(1) (1) Whenever there is an imminent or actual emergency situation, the emergency coordinator (or a designee when the emergency coordinator is on call) shall immediately do all of the following:

NR 665.0056(1)(a) (a) Activate internal facility alarms or communication systems, where applicable, to notify all facility personnel.

NR 665.0056(1)(b) (b) Notify appropriate state or local agencies with designated response roles if their help is needed.

NR 665.0056(2) (2) Whenever there is a release, fire or explosion, the emergency coordinator shall immediately identify the character, exact source, amount and areal extent of any released materials. The emergency coordinator may do this by observation or review of facility records or manifests and, if necessary, by chemical analysis.

NR 665.0056(3) (3) Concurrently, the emergency coordinator shall assess possible hazards to human health or the environment that may result from the release, fire or explosion. This assessment shall consider both direct and indirect effects of the release, fire or explosion (e.g., the effects of any toxic, irritating or asphyxiating gases that are generated, or the effects of any hazardous surface water run-off from water or chemical agents used to control fire and heat-induced explosions).

NR 665.0056(4) (4) If the emergency coordinator determines that the facility has had a release, fire or explosion which could threaten human health, or the environment, outside the facility, that person shall report the findings according to all of the following:

NR 665.0056(4)(a) (a) If the emergency coordinator’s assessment indicates that evacuation of local areas may be advisable, the emergency coordinator shall immediately notify appropriate local authorities. The emergency coordinator shall be available to help appropriate officials decide whether local areas should be evacuated.

NR 665.0056(4)(b) (b) The emergency coordinator shall immediately notify either the government official designated as the on-scene coordinator for that geographical area (in the applicable regional contingency plan under 40 CFR part 300), or the national response center (using its 24-hour toll free number 800/424-8802) and the division of emergency government (using its 24-hour toll free number 800/943-0003). The report shall include all of the following:

NR 665.0056(4)(b)1. 1. Name and telephone number of reporter.

NR 665.0056(4)(b)2. 2. Name and address of facility.

NR 665.0056(4)(b)3. 3. Time and type of incident (e.g., release, fire).

NR 665.0056(4)(b)4. 4. Name and quantity of materials involved, to the extent known.

NR 665.0056(4)(b)5. 5. The extent of injuries, if any.

NR 665.0056(4)(b)6. 6. The possible hazards to human health or the environment, outside the facility.

NR 665.0056(5) (5) During an emergency, the emergency coordinator shall take all reasonable measures necessary to ensure that fires, explosions and releases do not occur, recur or spread to other hazardous waste at the facility. These measures shall include, where applicable, stopping processes and operations, collecting and containing released waste and removing or isolating containers.

NR 665.0056(6) (6) If the facility stops operations in response to a fire, explosion or release, the emergency coordinator shall monitor for leaks, pressure buildup, gas generation or ruptures in valves, pipes or other equipment, wherever this is appropriate.

NR 665.0056(7) (7) Immediately after an emergency, the emergency coordinator shall provide for treating, storing or disposing of recovered waste, contaminated soil or surface water or any other material that results from a release, fire or explosion at the facility.

NR 665.0056 Note Note: Unless the owner or operator can demonstrate, according to s. NR 661.0003 (3) or (4), that the recovered material is not a hazardous waste, the owner or operator becomes a generator of hazardous waste and shall manage it according to all applicable requirements of chs. NR 662 and 663 and this chapter.

NR 665.0056(8) (8) The emergency coordinator shall ensure all of the following, in the affected areas of the facility:

NR 665.0056(8)(a) (a) No waste that may be incompatible with the released material is treated, stored or disposed of until cleanup procedures are completed.

NR 665.0056(8)(b) (b) All emergency equipment listed in the contingency plan is cleaned and fit for its intended use before operations are resumed.

NR 665.0056(9) (9) The owner or operator shall note in the operating record the time, date and details of any incident that requires implementing the contingency plan. Within 15 days after the incident, the owner or operator shall submit a written report on the incident to the department. The report shall include all of the following:

NR 665.0056(9)(a) (a) Name, address and telephone number of the owner or operator.

NR 665.0056(9)(b) (b) Name, address and telephone number of the facility.

NR 665.0056(9)(c) (c) Date, time and type of incident (e.g., fire, explosion).

NR 665.0056(9)(d) (d) Name and quantity of materials involved.

NR 665.0056(9)(e) (e) The extent of injuries, if any.

NR 665.0056(9)(f) (f) An assessment of actual or potential hazards to human health or the environment, where this is applicable.

NR 665.0056(9)(g) (g) Estimated quantity and disposition of recovered material that resulted from the incident.

NR 665.0056 History History: CR 05-032: cr. Register July 2006 No. 607, eff. 8-1-06; CR 16-007: r. (9), renum. (10) to (9) Register July 2017 No. 739, eff. 8-1-17.

subch. E of ch. NR 665 Subchapter E — Manifest System, Recordkeeping and Reporting

NR 665.0070 NR 665.0070 Applicability. This subchapter applies to owners and operators of both on-site and off-site facilities, except as s. NR 665.0001 provides otherwise. Sections NR 665.0071, 665.0072 and 665.0076 do not apply to owners and operators of on-site facilities that do not receive any hazardous waste from off-site sources, and to owners and operators of off-site facilities with respect to waste military munitions exempted from manifest requirements under s. NR 666.203 (1).

NR 665.0070 History History: CR 05-032: cr. Register July 2006 No. 607, eff. 8-1-06.

NR 665.0071 NR 665.0071 Use of manifest system.

NR 665.0071(1) (1) 

NR 665.0071(1)(a) (a) If a facility receives hazardous waste accompanied by a manifest, the owner or operator, or an agent, shall sign and date each copy of the manifest as indicated in par. (b) to certify that the hazardous waste covered by the manifest was received, that the hazardous waste was received except as noted in the discrepancy space of the manifest, or that the hazardous waste was rejected as noted in the manifest discrepancy space.

NR 665.0071(1)(b) (b) If a facility receives a hazardous waste shipment accompanied by a manifest, the owner, operator or an agent shall do all of the following:

NR 665.0071(1)(b)1. 1. Sign and date each copy of the manifest.

NR 665.0071(1)(b)2. 2. Note any discrepancies, as defined in s. NR 665.0072 (1), on each copy of the manifest.

NR 665.0071(1)(b)3. 3. Immediately give the transporter at least one copy of the manifest.

NR 665.0071(1)(b)4. 4. Within 30 days of delivery, send a copy of page 2 of the manifest to the generator.

NR 665.0071(1)(b)5. 5. Submit paper manifests according to all the following requirements:

NR 665.0071(1)(b)5.a. a. Beginning on June 30, 2018, send page 1 of any paper manifest and any paper continuation sheet to the e-manifest system for purposes of data entry and processing, or in lieu of submitting the paper copy to EPA, the owner or operator may transmit to the EPA system an image file of page 1 of the manifest and any continuation sheet, or both a data file and image file corresponding to page 1 of the manifest and any continuation sheet, within 30 days of the date of delivery. Submissions of copies to the e-manifest system shall be made at the mailing address or electronic mail submission address specified at the e-manifest program website’s directory of services. Beginning on June 30, 2021, EPA will not accept mailed paper manifests from facilities for processing in e-manifest.

NR 665.0071(1)(b)5.b. b. Beginning on June 30, 2021, the requirement to submit page 1 of the paper manifest and any paper continuation sheet to the e-manifest system for purposes of data entry and processing may be met by the owner or operator only by transmitting to the EPA system an image file of page 1 of the manifest and any continuation sheet, or by transmitting to the EPA system both a data file and the image file corresponding to page 1 of the manifest and any continuation sheet, within 30 days of the date of delivery. Submissions of copies to the e-manifest system shall be made to the electronic mail submission address specified at the e-manifest program website’s directory of services. 

NR 665.0071(1)(b)6. 6. Retain at the facility a copy of each manifest for at least 3 years from the date of delivery.

NR 665.0071(1)(c) (c) The owner or operator of a facility that receives hazardous waste subject to subch. H of ch. NR 662 from a foreign source shall do all of the following:

NR 665.0071(1)(c)1. 1. Additionally list the relevant consent number from consent documentation supplied by EPA to the facility for each waste listed on the manifest, matched to the relevant list number for the waste from block 9b. If additional space is needed, the owner or operator should use a continuation sheet, EPA Form 8700-22A.

NR 665.0071(1)(c)2. 2. Send a copy of the manifest within 30 days of delivery to EPA using the addresses listed in s. NR 662.082 (5) until the facility can submit such a copy to the e-manifest system under par. (b) 5.

NR 665.0071(2) (2) If a facility receives, from a rail or water (bulk shipment) transporter, hazardous waste which is accompanied by a shipping paper containing all the information required on the manifest (excluding the EPA identification numbers, generator’s certification and signatures), the owner or operator, or an agent, shall do all of the following:

NR 665.0071(2)(a) (a) Sign and date each copy of the manifest or shipping paper (if the manifest has not been received) to certify that the hazardous waste covered by the manifest or shipping paper was received.

NR 665.0071(2)(b) (b) Note any significant discrepancies (as defined in s. NR 665.0072 (1)) in the manifest or shipping paper (if the manifest has not been received) on each copy of the manifest or shipping paper.

NR 665.0071 Note Note: The department does not intend that the owner or operator of a facility whose procedures under s. NR 665.0013(3) include waste analysis shall perform that analysis before signing the shipping paper and giving it to the transporter. Section NR 665.0072(2), however, requires reporting an unreconciled discrepancy discovered during later analysis.

NR 665.0071(2)(c) (c) Immediately give the rail or water (bulk shipment) transporter at least one copy of the manifest or shipping paper (if the manifest has not been received).

NR 665.0071(2)(d) (d) Within 30 days after the delivery, send a copy of the signed and dated manifest or a signed and dated copy of the shipping paper (if the manifest has not been received within 30 days after delivery) to the generator and, within 45 days, send one copy of the manifest to the department in an electronic format specified by the department.

NR 665.0071 Note Note: Section NR 662.023 (3) requires the generator to send 3 copies of the manifest to the facility when hazardous waste is sent by rail or water (bulk shipment).

NR 665.0071(2)(e) (e) Retain at the facility a copy of the manifest and shipping paper (if signed in lieu of the manifest at the time of delivery) for at least 3 years from the date of delivery.

NR 665.0071(2)(f) (f) Pay a manifest fee for each manifest submitted, as designated in ch. NR 670 Appendix II. The department will bill each facility annually for accumulated manifest review fees.

NR 665.0071(3) (3) Whenever a shipment of hazardous waste is initiated from a facility, the owner or operator of that facility shall comply with the requirements under ch. NR 662. The provisions under ss. NR 662.015, 662.016, and 662.017 are applicable to the on-site accumulation of hazardous wastes by generators. Therefore, the provisions under ss. NR 662.015, 662.016, and 662.017 only apply to owners or operators who are shipping hazardous waste which they generated at that facility or operating as a large quantity generator consolidating hazardous waste from very small quantity generators under s. NR 662.017 (6).

NR 665.0071(4) (4) In accordance with s. NR 662.084 (4) (b) 15., within 3 working days of the receipt of a shipment subject to subch. H of ch. NR 662, the owner or operator of a facility shall provide a copy of the movement document bearing all required signatures to the foreign exporter; to the competent authorities of the countries of export and transit that control the shipment as an export and transit of hazardous waste respectively; and on or after the electronic import-export reporting compliance date, to EPA electronically using EPA’s waste import export tracking system, or its successor system. The original copy of the movement document shall be maintained at the facility for at least 3 years from the date of signature. The owner or operator of a facility may satisfy this recordkeeping requirement by retaining electronically submitted documents in the facility’s account on EPA’s waste import export tracking system, or its successor system, provided that copies are readily available for viewing and production if requested by any EPA or department. No owner or operator of a facility shall be held liable for the inability to produce the documents for inspection under this section if the owner or operator of a facility can demonstrate that the inability to produce the document is due exclusively to technical difficulty with EPA’s waste import export tracking system, or its successor system, for which the owner or operator of a facility bears no responsibility.

NR 665.0071(5) (5) The owner or operator of a facility shall determine whether the consignment state for a shipment regulates any additional wastes (beyond those regulated federally) as hazardous wastes under its state hazardous waste program. The owner or operator of a facility shall also determine whether the consignment state or generator state requires the facility to submit any copies of the manifest to these states.

NR 665.0071(6) (6) An electronic manifest that is obtained, completed, and transmitted in accordance with s. NR 662.020 (1) (c), and used in accordance with this paragraph in lieu of the paper manifest form is the legal equivalent of paper manifest forms bearing handwritten signatures, and satisfies for all purposes any requirement in these regulations to obtain, complete, sign, provide, use, or retain a manifest. Legal equivalence to paper manifests include the following:

NR 665.0071(6)(a) (a) Any requirement for the owner or operator of a facility to sign a manifest or manifest certification by hand, or to obtain a handwritten signature, is satisfied by signing with or obtaining a valid and enforceable electronic signature within the meaning specified in 40 CFR 262.25 (a) and s. NR 662.025 (1).

NR 665.0071(6)(b) (b) Any requirement to give, provide, send, forward, or to return to another person a copy of the manifest is satisfied when a copy of an electronic manifest is transmitted to the other person.

NR 665.0071(6)(c) (c) Any requirement for a manifest to accompany a hazardous waste shipment is satisfied when a copy of an electronic manifest is accessible during transportation and forwarded to the person or persons who are scheduled to receive delivery of the waste shipment.

NR 665.0071(6)(d) (d) Any requirement for an owner or operator to keep or retain a copy of each manifest is satisfied by the retention of the facility’s electronic manifest copies in its account on the e-manifest system, provided that the copies are readily available for viewing and production if requested by the department.